Who doesn’t love parties? A successful and great party doesn’t just happen with the snap of a finger. It takes a whole lot of planning and preparing especially if you’re really aiming for the party of the year. For some, organizing a party may seem like a daunting and difficult task. While that may be somewhat true, there are numerous handy and simple tips that you can follow to help you on your organizing and preparing. In no time, you can have your fun and fabulous party started!
Your planning can depend on what sort of party you are throwing since it will affect the details of party planning. Is it a birthday party? If it is, is it a surprise party? What should be the theme? Evidently, there are many things to consider in the planning stage. Don’t let that overwhelm you too much though. Take a deep breath and do things one at a time. To keep your planning in order, make a checklist of the things that you need to complete so that you don’t miss a single task for the party.
Before delving in to the deeper details, you need to know how much you are capable or willing to spend for the party. This is extremely important because you don’t want to go short on budget or overspend on unnecessary details. As you come up with the details that you’ll need for the party, make a mental tally of the cost. You’ll also need to be smart on your expenses. If you go beyond your budget, find some ways to scale back. For instance, if the decoration costs a lot, keep only the essential ones to creating the party atmosphere and cancel the rest. Remember, you don’t need a lot of cash to make certain that everyone has a good time.
You’ll also need to carefully budget how much you will spend on the food, beverages, decorations, and other stuff that you need for the party.
Picturing the event and the guests who will be coming to the party is the first step in creating a party checklist. It’s important to let your guests know about your event first by sending out the invitations ahead of time. For a casual get-together or a children’s party, it’s good enough to send out the invitations 2 weeks prior the event. On the other hand, for more formal events like a dinner party or an adult milestone birthday, it’s appropriate to send out invitations three to four weeks before the said date of event. For holiday events such as Christmas or 4th of July, it is best give in advance so that your guests can make plans.
How your invitation will look like can depend on how simple or creative you want it to be. It’ll be more fun if you make the invitations according to your theme. For instance, if you’re throwing a baby shower, you can roll up the invitations with pastel-colored baby bottles or if you’re inviting for a barbeque party at your backyard, you can creatively glue your invitation to barbeque sticks. It’s really up to you; sky is the limit to your creativity. Remember to make sure to include in your invitations the important details such as the date, time, event location, RSVP info and others. And of course, make certain they are sent to the right people!
The ambiance of your party will play a very big role to its success. Imagine a child’s birthday party with no decorations. Wouldn’t it look dull and unappealing to their sight? So to set up the mood of the party, decorate appropriately. A children’s party will entail lots of colors and pretty designs while a formal dinner will stick to a formal color palette with beautiful but subtle decorations. At this point, you’ll really need to squeeze out your creative juice if you’re decorating on your own. Ask help if you can’t do it on your own.
A simple tip: decorations do not have to be overwhelming or take up too much space to be effectual. You just have to choose the ones that can enhance the mood that you are trying to make. For instance, fresh flowers are popular for events like a bridal shower or wedding reception. You can never go wrong with streamers and balloons for a graduation or birthday party.
Food and Beverages
The menu you’ll be serving to your guests is essentially central to party planning.In fact, this is the part where you will be most likely spending your energy with. From the appetizers to the desserts, your food and beverages have to match your event. If you are following a certain theme, your food also has to complement. For instance, a Hawaiian party at the poolside will fit best with also a Hawaiian-themed menu like roasted pork and pineapple and poi. If you’re throwing a Halloween party, you can add bite to the spooky season with fiendish food ideas and horror-themed Halloween recipes, snacks, cupcakes and treats. The drinks should also mirror the party’s mood, from sodas at a kid’s birthday party to wines at a formal dinner party. Make sure to always provide non-alcoholic options for your guests.
A simple tip: Jot down everything you plan to serve including the hors d’oeuvres, main course, dessert, cake, and beverages. Based on your guest list RSVP’s, you can estimate how much of each item on your list you will need.
Music and Entertainment
Aside from the food and drinks, the music and entertainment is another thing you should never overlook. It’s a core mood enhancer so make sure to prepare for the appropriate ones. Your choice of music background and entertainment will also highly depend on your party. If you’re throwing a dance party, you might want to hire a DJ—he or she will make your life a lot easier! Just make sure to pick the one who knows how to bring a party to life. For more formal parties, a subtle and gentle music option is most suitable. You can either hire a pianist to entertain the guests or play classical music to set the mood. If it’s a children’s party, you can hire a clown or a magician to amuse the kids.
The Event Day
By this time, everything planned has to be set already. You already have a list on hand of how many people are coming, what time the venue is prepared, what type of music is to be played and a whole lot more. Whether it’s a big or small party, the day of the event can build up pressure to the organizer. But keep calm and handle things one at a time. Grab your checklist to see if everything is ticked off. If there are tasks that aren’t done yet, put them on priority and see what you can do to have it completed.
Above all, don’t forget to enjoy the party especially if it’s for you! It’s the best thing you can do after everything is set. Relax and party the night away knowing you worked hard for its success.
Are you all set now to organizing and planning your own party?